Property Manager

Headquartered in Bethesda MD, Resolution Capitol Management is a full service commercial real estate firm servicing owners and investors, offering a sophisticated and detailed approach to asset, property, and construction management. 

 

As Property Manager, you will be responsible for all daily management-related duties for an existing portfolio located throughout the Mid-Atlantic, as well as any additional properties awarded through 3rd-party business. The current portfolio consists of office, multi-family, mixed-use, warehouse and shopping center/retail totaling a million square feet.

 

While the company is a startup in nature, we are anchored by seasoned real estate professionals with decades of experience and a deep network within the region. This is a unique opportunity for a Property Manager to join a collaborative team & have an impact on the organization on day one with the flexibility to make this position their own.

 

·         Responsible for all day-to-day operations of the properties in their portfolio including repairs and maintenance, capital projects, janitorial, security and fire life safety

·         Conduct routine on-site building inspections

·         Manage all capital and tenant improvement projects at their properties

·         Ensure that each property is maintained to owner’s standard

·         Manage tenant move in and out process

·         Prepare vendor service contracts

·         Assist in the annual budgeting process for all properties within their portfolio

·         Review and analyze monthly financial statements and make recommendations to owners and asset managers

·         Abstract tenant lease agreements

·         Input information into accounting system for billing and tracking

·         Update contacts, lease dates, billing information, insurance dates for monthly report generation

·         Maintain both original lease agreements/amendment documents and all tenant lease files in electronic database

·         Adhere to the accounting deadlines to ensure no delinquent payments

·         Code all invoices with the correct expense code using the approved budget

·         Ensure that each invoice is valid and has a purchase order (PO)

·         Ensure vendors are entered into Yardi with proper documentation (COI, W9, etc)

·         Review the aged AP and delinquency reports to ensure all accounts payable and collection efforts are handled according to owner’s policy

·         Working knowledge of Yardi Breeze or Yardi Voyager is preferred

·         Work with accounting team or 3rd party vendors on all lease administration duties and ensure that all tenant CAM estimates and reconciliations are satisfied on an accurate and timely basis

·         Ensure that all rents are collected when due and posted in a timely manner

·         Make recommendations to the owner or asset manager regarding default or eviction for delinquent tenants and residents

·         Lead monthly budget variance reporting calls to provide detailed notes on any large variances.

·         Gain familiarity with accounting requirements of each property and client to ensure that all reporting requirements are satisfied on an accurate and timely basis

·         Oversee day to day office communication

·         Draft building memos and tenant correspondence

·         Organize lease, vendor and building files

·         Update office calendar for building, accounting, and other project specific deadlines

·         Lead weekly operations meeting with maintenance and asset mgmt teams

·         Maintain strong relationships with local businesses, government departments and community organizations

·         Source new commercial property management assignments in the Washington, DC Metro or other markets

·         Initiate and implement policies, procedures and other best practices to the Resolution Capitol Management platform

·         Other general property management and corporate duties as they arise

·         Bachelor’s degree required

·         Minimum of 3 years of commercial property management experience as a 3rd party service provider or as an in-house property manager for an institutional owner/operator

·         Working knowledge of all relevant Outlook and Microsoft applications (Calendars, Word, Excel, Adobe, Power Point), as well as Yardi and/or any other PM and accounting related software

·         Understanding of JIRA a bonus

·         Ability to travel as necessary – While the team is headquartered in the DC region, there are assets in other states in the Northeast

·         Experience with financial reporting and collaboration with accounting professionals

·         Strong leadership, interpersonal and relationship skills

·         Excellent verbal and written communication skills

·         High attention to detail

·         Entrepreneurial and self-motivated to grow personally and help grow the organization